Michigan United

Job Post: Office Administrator

Organization: Michigan United 

Nature of Work: 501(c)(3) 

The Office Administrator plays a critical role in ensuring the smooth day-to-day functioning of the Detroit office. This position oversees office operations, inventory management, and facilities coordination while serving as a key liaison for vendors and building services. The role provides administrative and executive support to leadership, including scheduling, communication management, and occasional travel coordination.

Additionally, this position enhances workplace culture by delivering a welcoming experience for guests and team members, coordinating events, and assisting with the onboarding process. The ideal candidate is highly organized, proactive, and solutions-oriented, with the ability to manage multiple priorities, identify operational inefficiencies, and maintain a well-functioning, collaborative office environment.

About Michigan United

Michigan United is building a vibrant, inclusive democracy in Michigan where community members are organizing to build power to affect change at local, state, and national levels. We are working to dismantle systemic barriers perpetuating inequality by building power. Michigan United defines power as the ability to act, and it comes in the form of organized people and organized money. We focus on issues from a racial, economic, gender, immigrant, and environmental justice lens. We are a hub of people-centered leadership development, issue organizing, and civic power building. We are guided by our Theory of Change. 

Michigan United is dedicated to dismantling oppressive systems and transforming lives through tangible victories and leadership development. We believe in the power of a united community driven by a shared vision and strategic action, capable of making significant impacts at local, state, and national levels. Our focus on organizing communities, training leaders, and tackling systemic barriers is crucial in shaping Michigan's future.

Our commitment to a democracy that reflects our base is at the core of our work, guiding us as we organize and mobilize communities, build collective power, and seek just outcomes. We are steadfast in these principles, aiming to create a Michigan where the government and our economy are inclusive, accountable, and equitable.

Michigan United's approach is grounded in practicality, driven by our values, and focused on building a state where dignity, equity, and justice are realities, not just aspirations. Through strong relationship-building, continuous leadership development, and strategic collective action, we are paving the way for the radical, systemic changes our communities need and deserve.

Michigan United is a statewide organization of community members and institutions fighting for the dignity and potential of every person.

Position Details and Responsibilities

1. Office Operations & System Management

• Procurement & Budgeting: Oversee the procurement of office supplies, technology hardware, and kitchen inventory; track expenses against the office operations budget.
• Process Standardization: Maintain and update the company’s digital files, and standard operating procedures (SOPs) to ensure operational consistency.
• Logistics: Manage all incoming/outgoing mail, shipping logistics, and occasional local operational errands.

2. Facilities & Vendor Relations

• Vendor Liaison: Act as the primary, on-site contact for building management, cleaning crews, IT contractors, and utilities.
• Space Maintenance: Ensure the physical workspace remains professional, organized, and fully functional; proactively log and track building maintenance requests.

3. Executive Coordination 

• Calendar & Inbox Gatekeeping: Protect leadership’s time by proactively managing complex calendars, resolving scheduling conflicts, and routing inbox inquiries.
• Meeting Support: Assist with leadership meeting logistics, including drafting basic agendas, capturing action items, and tracking follow-ups for the team.
• Travel Logistics: Coordinate occasional travel itineraries and compile monthly expense reports for the executive team.

4. Team Culture & Onboarding 

• Internal Communications: Help draft weekly internal updates or team announcements to keep information flowing smoothly while leadership is at capacity.
• Onboarding Logistics: Own the operational onboarding pipeline—ensuring new hires have equipment, software licenses, building access, and welcome materials.
• Event Coordination: Assist as needed: coordinating team events, milestone celebrations, and local Detroit-based culture initiatives.

Skills & Qualifications

• Experience: 3+ years in an Office Manager, Executive Assistant, or operations role.
• Technical Proficiency: Strong proficiency in Google Workspace; experience with project management tools (e.g., Asana) is a major plus.
• Mindset: Highly organized, proactive, professional, and comfortable operating independently with minimal day-to-day oversight.

Additional Job Specifications

• Job Classification: Non-Exempt, Part-Time 
• Job Length: At-will
• Compensation: $22 per hour, depending on experience.
• Work Schedule: 20 hours; Primarily Weekdays with Some Evenings / Weekends.
• Location: Hybrid: On-site at our Detroit office & Virtual
• Logistics: Ability to work evenings/weekends as required by campaign cycles and organizational needs. Access to reliable transportation is required.

Application Process

Submit a resume, cover letter, and three references (at least two references must be work-related, one may be personal). You may apply via the JazzHr link. If you are having difficulties uploading your materials to JazzHr please send them via email to: [email protected]. Please do not submit your resume to both JazzHr and our email. Please put the name of the position you are applying for in the email subject line. Please ensure your cover letter highlights your experience related to the responsibilities outlined in the job description and your commitment to Michigan United's mission.  Resumes that do not adhere to these instructions will be discarded. Applications will be reviewed on a rolling basis, so early submission is encouraged.

Timeline: Submissions will be reviewed on an ongoing basis. 

Michigan United contracts with BOOM LLC for backend & operational support including hiring and employment. BOOM LLC is an equal opportunity, affirmative action employer. Those that identify as queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. We will consider qualified applicants with arrest and conviction records for employment.